The Public Safety Commission and the Chief of Police Headquarters have been the implementing agencies of the Akita Prefecture Personal Information Protection Ordinance since April 1, 2006.
Request for disclosure of personal information, etc.
~ Anyone can make the following request or request for correction of their personal information. ~
Request for disclosure of personal information
You can request disclosure of personal information held by the Public Safety Commission and the Chief of Police Headquarters. In this case, documents certifying the identity such as My Number Card, driver's license, passport, Basic Resident Register Card (with photo) are required.
Decide whether to disclose
As a general rule, within 15 days from the date of receiving the personal information disclosure request, we will decide whether to disclose it and notify you by notification. In addition, if the requested administrative document does not exist, it will be a non-disclosure decision due to non-existence.
If a disclosure decision is made, we will contact you to adjust the date and place of disclosure before sending the notice. However, please note that unless there is a reason that is considered to be appropriate according to social conventions such as disasters, disclosure will not be possible 90 days after the date when the disclosure decision was made.
When extending the decision period
If there is a compelling reason, we may extend the disclosure decision period up to 30 days. In addition, since there are a large number of administrative documents related to disclosure requests, even if the decision period is extended by 30 days, if there is a risk that making a public decision for all of them will significantly hinder the performance of office work, after the extension. We may make a decision on whether to disclose beyond the decision period.
In either case, we will notify you in writing within 15 days of receiving the disclosure request.
Information that cannot be disclosed (non-disclosure information)
If the administrative document subject to disclosure request contains information on crime prevention, investigation, information on human life, health, property protection, etc., we may not disclose it.
Cost of issuing a copy
When disclosing an administrative document, viewing the disclosed administrative document is free of charge, but if a copy is required, a fee will be required. (Example: Copy paper (black and white) 1 sheet 10 yen, copy paper (color) 1 sheet 50 yen, etc.)
Depending on the storage status of administrative documents, it may not be possible to issue a copy in the desired medium.
Request for correction of personal information
If the content of the disclosed personal information is different from the facts, you can request correction.
Request for suspension of use of personal information
Violation of the ordinance regarding the disclosed personal information
- When it was collected
- When held
- When used or provided
Can request suspension of use, erasure or suspension of provision.
Request for correction of handling of personal information
The handling of my personal information violates the ordinance
- When collected or held
- When used or provided
Can make a request for correction of its handling.
Reception desk for disclosure requests, etc.
Reception place
- Information Disclosure Center on the 1st floor of the 2nd Government Building of the Police Headquarters (Reception for personal information held by the Public Safety Commission, police headquarters and police stations)
- Police station (Reception for personal information held at the police station)
Reception time
Monday-Friday (excluding prefecture holidays) 8: 30-17: 15
Method of requesting disclosure, etc.
- Please bring the documents to prove your identity, fill in the necessary items on the disclosure request form provided at the Information Disclosure Center or each police station, and submit it to the Information Disclosure Center or each police station reception desk.
- As a general rule, reception is only at the counter. We do not accept phone calls, faxes or emails.
If it is difficult to come to the counter due to hospitalization, etc., please contact the Information Disclosure Center. - Personal information that can be requested for disclosure, etc. will be personal information recorded in administrative documents created or acquired after April 1, 2006.
Contact Us
〒010-0951
4-1-5 Sanno, Akita City Akita Prefectural Police Headquarters Public Relations and Public Hearing Division Information Disclosure Center Telephone (Representative) 018-863-1111